MRH ICT Procurement Transparency & Staff Portal

Republic of the Philippines • RA 12009 (NGPA) Public Transparency

Track Your Department's

ICT Equipment, Milestones & Allocations

Check real-time procurement milestones, look up allocated computing hardware and printers for your cost center, or browse approved standard technical specifications.

Matching Departments & Allocations

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Approved Plans

PPMP / SPPMP Packages

Approved Hardware

Units in Pipeline

Cost Centers

Participating Units

Standard Specs

Standardized Catalog

ICT Procurement & Equipment Allocation Analytics

Real-time ICT hardware distribution across equipment categories and hospital departments

Budget & ABC Details: Staff Login Only

Category Share Breakdown

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Top Department Allocations

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Click any department bar to view its allocated equipment items

Hardware Unit Distribution

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Click any category bar to view hardware equipment line items

Category Breakdown 0 items

Category Name

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Total Physical Units

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#	Item / Equipment Description	Status / Stage	Quantity

Financial ABC & unit costs are visible to authenticated staff only.

Staff & Admin Authentication

Margosatubig Regional Hospital

Official Hospital Account Portal

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MRH Active Directory mrh.zds.com

Domain User Access Request

Staff Self-Registration: Search your name in the hospital domain. Only accounts under the mrh.zds.com Active Directory are eligible. Once submitted, Administrator Floyd Poligrates will review and grant access to your account.

1. Search Your Name in Domain *

Name Verified Domain User

@username

email@mrh.zds.com | mrh.zds.com

2. Select Your Department *

Select the official hospital department you are assigned to.

3. Contact Mobile Number *

Required for official ICT procurement communication and SMS notifications.

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Access Request Submitted!

Your registration request has been forwarded to IMISS.

Applicant:

Domain Account:

Department:

Mobile Number:

Reviewer: Floyd E. Poligrates (CMT-II / IMISS Administrator)

Once your account is approved, you will be able to log in immediately using your standard Windows domain password.

MRH ICT Procurement Standard Operating Procedure (SOP)

RA 12009 (NGPA) Standard

Step-by-step lifecycle from Department Requisition to Equipment Delivery & Inspection

Procurement Lifecycle Pipeline Stage 1 of 5: End-User Intake

Step 1

End-User Intake

Dept requests & GPP baseline

1. Intake Pool

Step 2

PPMP / SPPMP

Fit-for-purpose NGPA modalities

2. PPMP Plans

Step 3

MEARB & Scoping

Form 029, MEARB & Life-Cycle TCO

3. Form 029 & Specs

Step 4

Approved PR

Budget CAF & locked allocations

4. Approved PR

Step 5

BAC & Delivery

MEARB award, PO & Acceptance

5. BAC Routing

CURRENT STEP 1

End-User Requisitions Intake

Hospital departments submit ICT requests. Standard specs and baseline pricing auto-populate from Master Templates.

Fit-for-Purpose Modalities

SVP, MEARB Bidding & Direct STI

RA 12009 MEARB Value-for-Money

60% Tech / 40% Price rejects clone PCs

Life-Cycle TCO & GPP Standards

Energy Star, RoHS & 3-Yr Life-Cycle TCO

Official Step-by-Step Cycle pursuant to RA 12009 (NGPA) & 2025 Revised IRR

Comprehensive transparency guide from Department Requisitions to Technical Inspection and Synology Cloud Archiving.

7 Operating Stages

1 Stage 1: End-User Requisitions Intake & GPP Eco-Scoping

RA 12009 Sec. 7

Hospital departments submit ICT requisitions aligned with DOH ISSP standards. Standard technical specifications, baseline pricing, and mandatory Green Public Procurement (GPP) eco-efficiency criteria (Energy Star 8.0, RoHS, 80-Plus) auto-populate from Global Catalog Templates.

Responsible: 36 Hospital Departments & IMISS • Document: Electronic Requisition • Audit Rule: Freely editable while in Pending Intake

2 Stage 2: Fit-for-Purpose PPMP Planning & Modality Selection

RA 12009 Sec. 14 & 18

Consolidates validated intake requests into unified Annual (PPMP) or Supplemental (SPPMP) procurement packages. The system assigns official RA 12009 fit-for-purpose modalities: Small Value Procurement (SVP), Competitive Bidding (MEARB or LCRB), Competitive Dialogue (for EHR/HIS/PACS), Direct Acquisition for STI, or Electronic Marketplace.

Responsible: IMISS Procurement & Planning • Document: Consolidated PPMP Package (.xlsx) • Audit Rule: Items locked to preserve plan integrity

3 Stage 3: Strategic Market Scoping, MEARB Matrix & Life-Cycle TCO

RA 12009 Sec. 25 & Sec. 5(a)

Establishes price reasonableness via 3 documented supplier quotations (+20% logistics/VAT adjustment on retail). Computes dynamic MEARB composite scores (60% Technical Quality + 40% Price Score) and 3-Year Life-Cycle Total Cost of Ownership (TCO ≈ Canvass × 1.18), protecting the hospital from substandard clone PCs.

Responsible: IMISS Technical Working Group (TWG) • Document: Form 029 (.docx) & Tech Specs (.docx) • Audit Rule: Min. 3 quotes logged for BAC compliance

4 Stage 4: Budget Office Review, CAF & APP Allotment

RA 12009 Sec. 10

The Budget Section and Medical Center Chief (MCC) review procurement packages against hospital allotment (GAA/HFEP). Upon approval, the plan elevates to Approved by Budget with verified Certificate of Availability of Funds (CAF) and APP Reference.

Responsible: Budget Section & Medical Center Chief • Document: Approved PPMP / CAF • Audit Rule: Non-empty plan rule strictly enforced

5 Stage 5: Official Purchase Request (PR) Issuance & Financial Lock

RA 12009 Sec. 22

Official hospital PR number is assigned (e.g. 2026-02-0081). Items transition to Approved in PR. Approved equipment quantities and 36-department property allocations lock cryptographically to prevent unauthorized modifications.

Responsible: End-User Office (IMISS) & Budget Section • Document: Official Hospital PR (.docx) • Audit Rule: Zero tampering / financial quantities locked

6 Stage 6: BAC Bidding / Canvass, MEARB Award & Purchase Order (PO)

RA 12009 Sec. 32

Bids and Awards Committee (BAC) posts RFQ or Bidding Invitation. Bids are evaluated under MEARB value-for-money criterion (Quality + Cost) and GPP compliance. Notice of Award (NOA) and Purchase Order (PO) are issued to the Rank 1 MEARB responsive winner.

Responsible: Bids and Awards Committee (BAC) & HoPE • Document: Abstract of Bids, NOA, Purchase Order (PO) • Audit Rule: MEARB ranking declared upfront in bidding

7 Stage 7: Delivery, GPP Inspection & Synology Cloud Archiving

RA 12009 Sec. 42

Inspection and Acceptance Committee (IAC) and IMISS conduct technical inspection against approved Form 029 Technical Specifications and genuine GPP certifications. Equipment is distributed per the locked Department Allocation Matrix, and signed records are archived to Synology Drive.

Responsible: IAC, Property Section & IMISS • Document: Inspection & Acceptance Report (IAR) / PTR • Audit Rule: Technical sign-off required prior to payment

Margosatubig Regional Hospital

Integrated Management Information System Section (IMISS)

Republic of the Philippines • RA 12009 (NGPA) Compliant

Need Assistance or ICT Equipment Consultation?

Floyd E. Poligrates, CMT - II • ICT Procurement Focal Person

Contact: (062) 925-8033 • Email: mrh_gov@yahoo.com.ph

Public Transparency & Real-time Procurement Allocation Tracking.

MRH ICT Assistant

Offline LAN

Interactive Procurement Help & FAQs

Track Your Department's ICT Equipment, Milestones & Allocations